QuickBooks job costing, hurricane restoration accounting, and retainage tracking for Florida roofing contractors — from Orlando to Miami to Tampa.
Florida has more roofing contractors than any other state — over 23,000 licensed roofers in a market driven by hurricane season, rapid coastal development, and one of the nation's highest rates of insurance claims. Florida roofing companies face a unique financial challenge: revenue can spike violently after a major storm event and then slow dramatically in the off-season. Without proper accrual-basis bookkeeping, a post-hurricane revenue spike creates a dangerously misleading P&L that inflates tax liability and masks the true job margin on insurance work.
Florida also has a competitive contractor insurance market and strict licensing requirements through the DBPR. Keeping clean QuickBooks records is increasingly a requirement for bonding, insurance renewal, and sub-contractor prequalification in the commercial space.
Common bookkeeping issues for Florida roofing contractors: ACV checks from Citizens Insurance and private carriers recorded as full revenue before supplements and depreciation holdback are tracked, retainage on commercial work in the Miami and Tampa markets going uncollected, and cash-basis books that make hurricane season look more profitable than it is.
Hurricane season (June–November) means insurance claim volume spikes — ACV, depreciation holdback, and supplement accounting must be set up before storm season hits.
Every JobCostBooks plan includes the core services Florida roofing contractors need — built around construction job costing, not generic bookkeeping.
Every job in Florida gets its own QuickBooks Project. Every invoice, bill, and expense is tagged to the correct job. At month-end you receive a Project Profitability report showing gross margin on every completed job — not just company totals. For Florida contractors running multiple job types (residential, commercial, insurance restoration), this is the only way to know which work is actually profitable.
Retainage held on Florida commercial and residential jobs is tracked in a dedicated Retainage Receivable account — visible on your balance sheet, aged monthly, and flagged for collection when jobs complete. We typically recover $40,000–$120,000 in untracked retainage during onboarding for contractors at $2M revenue.
Two reports delivered by the 10th of every month: a company-level P&L with revenue by job type and costs by category, and a per-job profitability report sorted by gross margin. These are the two reports that drive real business decisions — which jobs to bid, which subcontractors are hurting margins, and whether the business is on track for the month.
Every sub paid over $600 in Florida is tracked throughout the year. At year-end, a clean 1099 list is ready for filing — no scramble, no missing payments, no IRS exposure.
Every account reconciled within 5 business days of month-end. Your QuickBooks balance matches your actual bank balance — always. No compounding errors, no year-end cleanup project.
JobCostBooks works remotely inside your QuickBooks Online account — we serve Florida roofing contractors in every market, not just major metros.
All work is done remotely inside your QuickBooks Online file. Location doesn't matter — your books get the same quality whether you're in Orlando or a smaller market.
Fixed monthly pricing based on company size. No surprise invoices. QuickBooks cleanup included in onboarding.
| Feature | JobCostBooks | Local Florida Bookkeeper | Bench / Online Generic |
|---|---|---|---|
| QuickBooks job costing | ✅ Standard | ❌ Rarely | ❌ Not available |
| Retainage tracking | ✅ Standard | ❌ Usually missed | ❌ Not available |
| Roofing-specific COA | ✅ Standard | ❌ Generic | ❌ Generic |
| Insurance claim accounting | ✅ Standard | ❌ Usually wrong | ❌ Not available |
| Monthly job profitability report | ✅ Every month | ❌ Not available | ❌ Not available |
| $10K profit leak guarantee | ✅ Yes | ❌ No | ❌ No |
| Monthly price | $600–$1,800 | $300–$800 | $299–$700+ |
Florida roofing contractors should record hurricane insurance claims using accrual-basis accounting — not booking the ACV check as full job revenue. The correct method: invoice for full RCV at job start, record ACV receipt as partial payment, track depreciation holdback in a Retainage Receivable or Depreciation Holdback Receivable account, and invoice for the holdback release when work completes. Approved supplements are recorded as separate invoices to the same QuickBooks Project.
Florida roofing contractors typically pay $300–$800/month for a generic bookkeeper, but most don't provide job costing or insurance restoration accounting. JobCostBooks provides roofing-specialist bookkeeping for $600–$1,800/month — including QuickBooks job costing, hurricane claim accounting, retainage tracking, and monthly P&L reports.
Yes. JobCostBooks operates inside your QuickBooks Online account using accountant-level access — the same access a US-based bookkeeper would have. All financial data stays in your QuickBooks account, which you own and control. We communicate via WhatsApp and email during US business hours. Many Florida roofing and restoration contractors successfully outsource bookkeeping to India-based specialists.
Book the free 15-minute assessment — if it's a fit, onboarding starts within 3–5 business days. QuickBooks cleanup and setup takes 10–14 business days. Your first clean month-end report arrives within 30 days of starting.
Book a free 15-minute QuickBooks screen-share. We'll open your file, find the profit leaks, and tell you exactly what they're costing you.
Book My Free Assessment →hello@jobcostbooks.com · Plans from $600/mo · $10K guarantee in 90 days